1. About Workstat

Workstat provides a workforce and human resource management platform designed to help organizations streamline employee management, attendance, payroll, and operational workflows. In providing these services, Workstat may act as either a Data Controller or a Data Processor, depending on the nature of the data and the relationship with the user.

2. Information We Collect

We collect information that you provide directly to us, as well as information generated automatically during your use of the platform:

• Account Information: Name, email address, job title, and contact details provided during registration.
• Usage Data: IP addresses, browser types, device information, and logs of your interactions with our features.
• Communication Data: Information provided when you contact support or subscribe to our updates.
• Cookies and Tracking: Information collected via cookies to enhance performance and security (see our Cookies Policy).

3. How We Use Information

We use the collected data for the following purposes:

• To provide, maintain, and improve the Workstat platform.
• To manage user accounts and provide customer support.
• To ensure the security and integrity of our systems.
• To comply with legal obligations and enforce our terms.
• To communicate important service updates and promotional information.

4. Legal Basis for Processing

We process personal data based on contractual necessity, legitimate business interests (such as platform improvement and security), compliance with legal mandates, and, where required, user consent.

5. Customer Data and Workforce Information

When organizations use Workstat to manage their employees, they act as the Data Controller for that workforce information. Workstat processes this data strictly as a Data Processor according to the instructions of the customer and applicable data processing agreements.

6. How We Share Information

We do not sell your personal data. We may share information with:

• Service Providers: Trusted third parties that assist in hosting, analytics, and support.
• Legal Authorities: When required by law or to protect our rights and safety.
• Business Transfers: In the event of a merger, acquisition, or sale of assets.

7. Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this policy, satisfy legal requirements, or resolve disputes. Workforce data is retained according to the preferences and agreements of our business customers.

8. Data Security

We implement industry-standard technical and organizational measures to protect your data against unauthorized access, loss, or misuse. This includes encryption, secure access controls, and regular security assessments.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data according to international privacy standards.

10. Your Rights

Depending on your location, you may have the following rights:

• Access to your personal data
• Correction of inaccurate data
• Deletion (Right to be forgotten)
• Data portability
• Object to processing
• Withdrawal of consent

11. Children's Privacy

Workstat is not intended for individuals under the age of 16. We do not knowingly collect personal data from children.

12. Third-Party Links and Services

Our platform may contain links to third-party sites. We are not responsible for the privacy practices or content of those external services.

13. Changes to This Privacy Policy

We may update this policy periodically to reflect changes in our practices or legal requirements. Significant changes will be notified via our platform or email.